You may have heard of Microsoft 365, the cloud tool that seems to be revolutionizing the business world. But do you know what Microsoft 365 is?
Simply put, it’s a subscription plan of cloud computing services offering productivity software tools and applications for businesses. As a Microsoft Gold Partner, we’re used to answering the common question, “What is Microsoft 365?” Read on to explore what M365 is and dispel some common myths in the process.
4 myths about Microsoft 365
Myth #1: “Microsoft 365 is just Office apps in the cloud.”
This is a common misunderstanding about Microsoft 365. The cornerstone of Microsoft 365 is Exchange (online hosted email for business). Many M365 plans also include desktop versions of the latest apps like Word, Excel, Powerpoint, and Outlook. Here are some of the productivity tools Microsoft 365 offers:
- Hosted email and calendar
- The Microsoft 365 Apps, downloaded directly to your desktop
- Online versions of Office apps (so you can work from anywhere)
- IM, presence sharing, and video conferencing for total collaboration
- 1 TB of file storage and sharing per user
- And much, much more…
The best part is, Microsoft offers many plans (including nonprofit) so you can pick the one that best suits you.
Myth BUSTED: Microsoft 365 is much more than just the Office apps.
Myth #2: “If I lose internet access, I cannot use Microsoft 365.”
Since Microsoft 365 is a cloud-based solution, many apps (i.e., OneDrive, Lync, SharePoint) need the internet to fully function. That’s no different than any other email service.
However, if you choose Microsoft 365 Apps for business or enterprise, your apps, like Word and PowerPoint, are downloaded directly to your desktop, allowing you to use them without an internet connection.
For example, you can open, edit, and save an Excel document without ever using the internet. Yes, you do have the benefit of editing docs online, but you can still work on all of your apps offline from your desktop or laptop.
Plus, Microsoft allows you to install your apps on up to 5 tablets and 5 phones. Hello, mobile worker!
Myth BUSTED: Using Microsoft 365 does not leave you more dependent on the internet.
Myth #3: “My information is not safe in the cloud.”
It is tempting to think “If I can see it here in my building, it’s safe,” but data on premise and on your hardware does not ensure its safety.
Microsoft has built in Microsoft 365 five layers of security that constantly monitor for potential threats and recognize malicious attacks.
Data can be encrypted both while being stored and while being shared, and Microsoft 365 complies with industry standards like HIPAA, PCI, and many others, so no matter where your data is – it’s secure.
What about the data centers?
Access to the physical data centers is highly restricted. With biometric readers, motion sensors, 24-hour secured access, video surveillance, and many other security features – in my opinion – the warehouses look like something from a James Bond movie.
Microsoft 365 also simplifies backup and disaster recovery planning by hosting your data in geo-synchronous data centers. If your building suffers some tragedy or disaster, Microsoft 365 data is fully protected. You can pick up where you left off rather than picking up the pieces.
Myth BUSTED: Microsoft takes M365 security very seriously, and they flex their proverbial muscles when it comes to demonstrating this.
Myth #4: “Microsoft will have access to my private data.”
Free email services such as Gmail and Yahoo scan your emails for information in order to better select your advertisements. Microsoft does not scan data or customer documents within Microsoft 365.
The first question you should ask any cloud solution provider is “who owns the data we store with you?” With Microsoft 365, you own and control all data you store in the service. Microsoft contractually commits to a data processing agreement (DPA) so that your specific privacy needs are met.
Microsoft 365 data is stored separately from Microsoft’s consumer offerings, such as Live, to ensure no data scanning takes place. In addition to the built-in privacy of Microsoft 365, Microsoft’s Trust Center is an entire website dedicated to outlining the privacy and security guarantee for Microsoft 365 customers.
Myth BUSTED: Great strides are taken to keep your Microsoft 365 data private, and Microsoft contractually agrees to keep it that way.
Now that the myths are busted…
How do I move to Microsoft 365? CCB Technology has helped move over 50,000 users (and counting) to Microsoft 365, and we’d love to help you. We have been recognized by companies like Synnex, Ingram, the Wall Street Journal, and even Microsoft, as a cloud innovator.
With our tested, analyzed, and streamlined Microsoft 365 migration process, you can avoid the unexpected dangers and be prepared for the intricacies of a cloud migration. Whether you are a corporation or nonprofit, big or small, we will enable you to leverage the full power of Microsoft 365.
Let us know if you’d like to discuss Microsoft 365 with a personal cloud advisor.